Signisys Consultancy Services Private Limited along with its subsidiaries and branch operations, collectively referred to as ‘Signisys’, ‘we’, ‘us’, or ‘our’ is dedicated to safeguarding your privacy and respecting your choices. This Privacy Statement (referred to as the “Statement” or “Privacy Statement”) outlines our practices concerning the Personal Information we collect and process, in accordance with applicable data privacy regulations.
Purpose:
This Privacy Statement aims to summarize our practices regarding the Personal Information we gather and handle about you through various channels. While the focus is on data collected via signisys.com, (known as “Signisys Website”), our commitment to the principles outlined here applies across our organization in managing personal data. Depending on the processing purposes and your relationship with us, additional customized privacy statements may be provided, as detailed below.
The Statement covers the types of personal data collected, its usage, recipients, and your rights under relevant laws, including how to exercise those rights. This Privacy Statement is globally applicable.
In cases where translations of this Statement are provided, the English version will take precedence in case of any discrepancies.
Personal Information We Process and Use
1.1 Categories of Personal Information
We may collect the following types of Personal Information:
> Data collected during your visit and use of our website, including IP address, demographic information, operating system, device details, telemetry data, browser type, and information gathered through cookies or similar tracking technologies. This is particularly relevant if you browse our website without submitting additional information.
> Personal and contact details such as your name, title, email address, phone numbers, address, job title, company/organization, industry, location (city/country), and LinkedIn profiles/URLs (or similar professional datasets).
> Login credentials like usernames and passwords when you register for our services.
> Audio-visual data including photos or images, and video recordings (if enabled), from events or webinars.
> Queries, comments, or feedback submitted by you, including any correspondence with us.
> Preferences for marketing communications, interests, subscription details, and dietary preferences/allergies related to our events.
We may also gather data based on specific categories of data subjects and their relationship with us, as described in additional Privacy Statements at the end of this Statement
1.1 Categories of Personal Information
We may collect Personal Information from various sources:
• Information you provide directly through our website forms, applications, or by contacting/emailing our official contacts.
• Data shared by Signisys employees, such as sales or marketing representatives.
• Information from Signisys affiliates.
• Data shared by the employers of visitors and contractors, where applicable.
• Publicly available information from websites and social media profiles.
• Data from suppliers, vendors, and service providers.
• Information collected via cookies and similar tracking technologies as detailed in our Cookie Policy.
1.3 Use of Your Personal Information
We may use your Personal Information for the following purposes:
To enhance usability, troubleshooting, and site maintenance.
To analyze website usage and visitor frequency.
To create and manage login credentials.
To identify you upon registration on our website.
To communicate with you, including responding to your queries and requests.
To offer personalized content based on your preferences.
For marketing and sales communications.
To provide access to podcasts on our website.
To invite you to events, seminars, and related marketing or promotional campaigns.
To share testimonials and case studies.
To maintain leads in our Customer Relationship Management database.
To perform data analytics for improving user experience and business objectives.
To optimize our operations, applications, systems, and processes.
To protect your data and Signisys assets from security threats and unauthorized access.
To comply with legal obligations and respond to legal proceedings.
To enhance your website experience through cookies or similar technologies. Cookies serve various purposes, including operational functionality, performance enhancement, and visitor interest analysis. Our advertising partners may also use these technologies. For more details, refer to the cookie policies for our domains:
For some data processing, we may use AI and machine learning technologies to improve customer experience and analytics, following responsible AI practices.
1.4 Legal Basis for Processing
We rely on the following legal bases for processing Personal Information:
1.4.1 When necessary to fulfil a contract with you or to take steps at your request before entering a contract, e.g., engaging for our services or managing employee data.
1.4.2 When necessary for legitimate interests pursued by us or a third party, provided these interests are not overridden by your data protection rights, e.g., understanding website usage or optimizing processes.
1.4.3 When processing is based on your consent, which can be withdrawn at any time, e.g., for event registration or marketing communications.
1.4.4 To comply with legal obligations, including regulatory filings and legal rights protection.
2. Consequences of Not Providing Personal Information
If you do not provide mandatory Personal Information, we may be unable to fulfil the relevant processing purposes, including providing services to you.
3. Data Recipients, Transfers, and Disclosure
3.1 Sharing of Personal Information
We do not share your Personal Information with third parties for their direct marketing purposes. We may share it within:
- Signisys or its subsidiaries.
- Business partners.
- Service providers.
- Authorized third-party agents.
- Auditors and/or government authorities, as applicable.
3.2 International Data Transfers
We may transfer Personal Information to countries outside your country of residence, including countries with different data protection standards. We take reasonable steps to ensure compliance with applicable laws for such transfers.
If you wish to obtain details on our international transfer methods, please contact us. We may disclose Personal Information to law enforcement or regulatory authorities to comply with legal obligations.
4. Your Rights
4.1 Data Subject Rights
Depending on your jurisdiction, you may have rights concerning your Personal Information, including the right to information, access, rectification, erasure, objection, restriction of processing, and to lodge complaints. You may withdraw consent where applicable.
4.2 Exercising Your Rights
To exercise your rights, we may need to verify your identity. Contact us at connect@signisys.com.
5. Data Security
Signisys maintains a balance of governance, processes, and technology to ensure data security. We implement reasonable controls and practices to protect your Personal Information.
6. Data Retention
We retain Personal Information only as long as necessary for the purposes outlined, unless a longer period is required by law or for legitimate business purposes. Data no longer needed will be securely disposed of.
7. Linked Websites
Our privacy practices for data collected through portals like Recruitment and Global Alumni follow their respective privacy policies. Signisys provides links to third-party websites but is not responsible for their privacy practices or content.
8. Children’s Privacy
Signisys Website and associated products are not intended for children. We do not knowingly collect personal data from children without parental consent. If we learn that we have collected such data, we will take reasonable measures to delete it. If you know of any such data, please contact us at connect@signisys.com.
9. Contact Us
For questions about our privacy practices or to request this Statement in another format, please contact Signisys at connect@signisys.com.
10. Updates to This Privacy Statement
Signisys may update this Privacy Statement as needed. Updates will be posted on our website, but our commitment to privacy will remain steadfast.
Privacy Notice for Job and Internship Applications:
When you apply for a job or internship at Infosys through the careers section on our website, we will provide a detailed privacy notice.
Types of Personal Information We Process:
We collect and process various categories of personal information, including sensitive data, such as:
• Your name, contact information, and resume.
• Date of birth, educational background, including skill sets, and employment history.
• Information related to background checks and passport details (only if shortlisted).
• Additional optional details like web address and willingness to travel.
• Financial and national identification details (only in specific countries where legally required).
Please be aware that the types of personal (or sensitive personal) information processed may vary depending on the specific business needs of the entity and the legal requirements of the country.
Purposes for Using Your Personal Information:
We utilize your personal information for the following purposes:
• To evaluate your suitability for the job or internship role as part of the selection process, including background verification conducted by our authorized vendor.
• To manage employment-related activities if you are hired and to ensure compliance with applicable labor and other relevant regulations.
Legal Basis for Processing:
We process your personal information based on the necessity to fulfil a contract you are part of, to take steps at your request before entering a contract or based on your consent in accordance with applicable laws.
Data Recipients and Access:
Your data may be accessed by authorized personnel within Infosys Ltd., its subsidiaries, or affiliates. It may also be shared with our authorized service providers, including cloud service providers, business partners, government bodies, regulatory authorities, law enforcement agencies (where applicable), auditors (internal or external), and Infosys’ clients (when applicable) based on contractual obligations.
For more information on our privacy practices concerning data security, retention, transfers, and your rights, please refer to our Global Privacy Statement.
Privacy Notice for Employees and Alumni:
A comprehensive privacy notice will be provided to employees during the onboarding process. For alumni, a detailed privacy notice is accessible on our Alumni Portal.
Types of Personal Information We Process:
We collect and manage various categories of personal information, including sensitive data, such as:
• Contact information and family details.
• Educational background and personal information.
• Work experience and national identification details.
• Official identification records, salary, compensation, tax information, benefits, claims, and other financial data.
• Performance and development records, digital access and IT-related details.
• Travel records, health and safety information.
• Background checks, screening details, leave and attendance records.
• Data collected from monitoring the use of our official systems and networks (as allowed by applicable laws).
Please be aware that the types of personal (or sensitive personal) information processed may vary depending on the specific needs of the business entity and the legal requirements of the country.
Purpose of Using Your Personal Information:
We use your personal information for the following purposes:
To facilitate your onboarding as an employee, manage associated processes, and ensure compliance with labour and other relevant laws.
For alumni or former employees, to communicate with you, involve you in alumni activities, integrate you into the alumni network, assist with documents and details related to your previous employment at Infosys, and inform you about current job openings at Infosys (if applicable).
Legal Basis for Processing:
The data elements mentioned are processed based on one or more of the following legal grounds:
• Performance of a contract
• Legal obligations
• Legitimate business interests
• Consent
Data Recipients and Access:
Your personal data may be accessed by authorized Infosys personnel in departments such as Human Resources, Finance, Project Delivery Units, and other relevant internal functions. It may also be shared with our authorized service providers or agents who need access for processing related to the purposes stated above. Additionally, it may be disclosed to government bodies, regulatory authorities, law enforcement agencies (where applicable), auditors (internal or external), Infosys clients (when applicable) based on contractual obligations, and any other parties expressly or implicitly authorized by you.
For further details on our privacy practices concerning data security, retention, transfers (if any), and your rights, please refer to our Global Privacy Statement.
Privacy Notice for Employees and Alumni:
The types of personal information we handle, including sensitive personal data, encompass:
Vendor Information: Name, contact details, address, and tax-related information.
Point of Contact Details: Contact information for the vendor's representative.
Please be aware that the specifics of personal or sensitive data we process may vary depending on the business needs of the entity and the legal requirements of different countries.
Purpose of Using Your Personal Information
Your personal data is utilized for the following purposes:
• Vendor Registration: To facilitate the onboarding process of vendors.
• Order Management: For creating purchase orders and processing invoices.
• Communication: To manage correspondence with you.
• Quotation Submission: To handle and review submitted quotes.
Legal Grounds for Processing
We process your personal information based on the following legal bases:
• Contractual Necessity: When it is essential for fulfilling a contract, you are involved in.
• Consent: When processing is carried out based on your consent, in accordance with applicable laws.
Data Recipients and Accessibility
Your data may be accessible to:
• Authorized internal personnel at Signisys, including those in Human Resources, Finance, and related departments.
• Our approved service providers, including those offering cloud services.
• Tax advisors and regulatory authorities.
• Government bodies, law enforcement agencies (where applicable), and auditors (both internal and external).
For further details on our data security practices, data retention policies, and how we manage data transfers, as well as your rights, please refer to our Global Privacy Statement.